Membership

Constitution

Pembrokeshire Bridleways & Byways Association Constitution.

Affiliated to the British Horse Society Registered Charity No. 210504.

ApriL 2003.

1.Name.
The Organisation shall be called"Pembrokeshire Bridleways & Byways
Association" - (PBBA.) - hereinafter referred to as "the Association ".

2. Objects.
The objects of the Association are:-
2.1 To preserve, improve and where possible extend the County's bridleways and byways.
2.2 To work towards the establishment and publicising of a network of bridleways, byways, tracks and quiet roads that will enable horses to be ridden and driven wherever possible away from motorised traffic.
2.3 To negotiate with landowners and others for the creation or extension of
permissive bridleways / byways for the use by the public generally or exclusively by the Association members, and if necessary finance such provisions from the Association's funds.
2.4 To ensure that the needs of the horse and rider / driver are considered in any planning approvals for new roads, housing or other developments, country parks or recreational provision.
2.5 To establish a simple Code of Conduct for riders/ drivers so that the county's rights of way and the land they pass over are respected.
2.6 To promote the observance of good road safety practice by members and local riders / drivers generally.

3. Powers.
3.1 To work or consult with the British Horse Society (BHS.),the British Driving Association (BDA.),the County Access & Bridleways Officer (CABO.), The
County and Community Councils and adj"oining County Councils, as well as the farming industry, conservation, access and leisure organisations and other ,regional or local bodies, to achieve the Association's objects.
3.2 To hold social, educational and fund raising events for members and others. 3.3 To pay Honoraria to the Officers of the PBBA.
3.4 To pay staff or engage consultants as necessary for the purpose of achieving the objects of the Association.
3.5 To make limited / selected charitable donations.

4.Membership.
Membership of the Association shall be open to all persons over the age of
4yrs. who subscribe to it's objectives and who have paid the subscription for the calendar year beginning Ist.April. Members who have not renewed their membership by 31st of May shall be deemed to have resigned.

5. Governance.
5.1 Annual General Meeting.
5.1.1 The Association shall hold an Annual General Meeting between Ist.March and 3oth.April.At least 14 days notice of such meeting, setting out of business to be transacted; shall be given to members.
5.1.2 The following matters are reserved to the Annual General Meeting:-
. Election of Officers except as subsequently provided for.
. Approval and adoption of the Minutes of the previous A. G.M . Approval and adoption of Annual Accounts. . Appointment of Auditor.
. Level of membership subscription for the ensuing year. . Election of Area Co-ordinators.
. Election of Area Sub Committees.
5.1.3 The Annual General Meeting shall
. Elect 6 Officers of the Association, hereinafter known as the Executive Committee, as follows:-
Chairman, Vice-Chairman, Secretary, Treasurer and 2 others.
The CABO may also be co-opted to serve on the Executive Committee.
. Elect General Committee Members - 1 per Area who shall be referred to
as the Area Co-ordinator. Each Area Co-ordinator to have the power to send an Area Reserve in his / her absence to the Executive Committee Meetings. . Each Area may form it's own sub committee with an Area
Co-ordinator /Chairman and committee members. They may appoint a secretary from among their number to keep records.
. The Executive Committee may by co-option fill any of the vacancies on the General Committee.
. A member may be elected to more than one office, except that the offices
of Secretary and Treasurer shall not be held by the same person. . The Auditor shall not hold any other office in the Association.
5.2 Extraordinary General Meeting.
An Extraordinary General Meeting may be called by the Chairman, by a majority vote of the Executive Committee, or may be requested in writing by 20 members. The requisition, which shall be served on the Secretary ,shall set out details of business to be transacted. The rules as to notice applying to Annual General Meeting shall also apply to an Extraordinary General Meeting and where the meeting results from the receipt of a valid requisition by members, such notice shall be sent out within 21 days of the receipt of the requisition.

5.3 Quorum.
The Quorum for the Annual/Extraordinary General Meetings shall be 20 members, or 10% of the membership which ever is the less. If a properly convened Annual General Meeting should remain inquorate 20 minutes after the time specified for it's commencement, the matters reserved to the Annual General Meeting specified in 5.1.2 above shall be devolved to the Executive Committee and the Officers specified in 5.1.3 above and elected under this provision shall continue in office until the next Annual General Meeting or Extraordinary Meeting, if called to elect officers following an inquorate A. G.M
5.4 Executive Committee.
5.4.1 The Officers specified in section 5. 1. 3. above, together with 1
representative of each Area (known as General Committee) shall constitute the Executive Committee.
5.4.2 No Officer shall serve more than a term of5 consecutive years in any
executive post. After which he /she must stand for re-election. (maximum
of2 consecutive terms).
5.4.3 The Executive Committee shall be responsible for the day to day running
of the Association and may incur and discharge financial commitments on it's behalf It shall review the current membership subscription, authorise the appointment of Bankers for the Association's business and the appointment of authorised signatories for the Association's cheques. The Treasurer shall keep accounts of the Association's transactions and shall be responsible for preparing the Annual Report.
5.4.4 The Quorum for the Executive Committee shall be 6 members.
5.4.5 In consultation with the Chairman, the Secretary shall be responsible for calling meetings of the Executive Committee at least twice a year or more frequently if needed to conduct outstanding business.
5.4.6 A meeting of the Executive Committee shall be called by the Secretary on receipt of a valid requisition, signed by 4 members of the Committee and stating the business to be transacted. Such meetings shall be held within 14 days of the receipt of the requisition.
5.4.7 Except in cases of extreme urgency, 7 days notice shall be given of all Executive Committee Meetings.
5.5 Sub Committees.
5.5.1 The Executive Committee shall be empowered to appoint such standing and ad hoc sub committees as it deems necessary from the Executive Committee or Area Sub Committee.
5.5.2 The Co-ordinator / Chairman of each Area Sub Committee may serve a term of office of 5 years. After which he /she may stand for re-election. ( Maximum of 2 consecutive terms.)
5.5.3 The Quorum of all sub committees shall be 4 members.
5.5.4. The Executive Committee shall if appropriate call at least 1 meeting per year for all committee members of both Executive and Area Sub Committees.

5.6. Area Sub Committee and Open Meetings.
5.6.1 In order to ensure the active participation of members in achieving the
objects of the Association all members within an area shall be invited to Area Sub Committee Meetings and Open Meetings.
5.6.2 The Area Co-ordinator/Chairman may form a sub committee in their area if deemed necessary with the approval of the Executive Committee. Such committees will have no power to hold or expend money, such powers
being retained by the Executive Committee. An exception being, if an area sub committee stages a fund raising event specifically for their own
area. The Executive Committee will hold and administer these funds as necessary for the benefit of the said area.
5.7 Conduct of Meeting.
5.7.1 The Chair at the Annual and Extraordinary General Meetings and at
meetings of the Executive Committee, shall be taken by the Chairman of the Association or, if the Chairman is not present, by the Vice Chairman. If both are absent, the meeting shall elect a Chairman from among those present.
5.7.2 The Chairman, Secretary and Treasurer shall be ex-officio members of all Area Committees and Sub Committees of the Association.
5.7.3 All Area Committees, Sub Committees and Open Meetings shall keep
records of their proceedings and decisions, which shall be available to the Executive Committee.

6. Dissolution.
The Association shall be dissolved if a resolution to that effect is approved by
2/3rds. majority at a properly convened General Meeting and the details of the proposed dissolution were given in the notice of the meeting. On dissolution ,any balance of funds shall be donated to organisations whose aims and objectives
most nearly correspond to those of the Association and there shall be no distribution of residual funds to members.

7. Amendments to the Constitution and Rules.
The Constitution and Rules shall be amended if a resolution to that effect is
approved by a 2/3rds. majority at a properly convened Annual or Extraordinary General Meeting and details of the amendments were given in the notice of the meeting.

Membership

Constitution

FOR MEMBERSHIP FORM PLEASE EMAIL THE SECRETARY MRS C.SUSSEX.catherine.sussex@pembrokeshire.gov.uk